Do you run conferences in any city, or only certain ones?

Any city in Egypt: Mansoura and the Delta, Cairo and the New Capital, Sharm El Sheikh, Hurghada and Alexandria — and a conference in Minya, Assiut, Port Said or a coastal resort runs on the same schedule and the same way. Send us the venue and the programme and we return the operating schedule.

Do you run conferences in Mansoura?

Yes — Mansoura University and its medical centres host scientific conferences throughout the year, and we cover arrivals from Cairo Airport and the hotel-to-venue shuttle. New Mansoura on the coast as well.

Do you work from the conference programme, or is each trip booked separately?

From the programme. Send the session times, the hotel list and the delegate count, and we return a full operating schedule — how many vehicles, each one's timings and route. You do not book movements one at a time.

Delegates arrive on different flights. How is that handled?

We take the flight numbers and their times. Arrivals close together share a vehicle, and isolated ones get their own.

What if the schedule changes mid-conference?

It often does. The vehicles are dedicated to the conference and not committed elsewhere, so send us the change on the WhatsApp group or call us, and we adjust the timings.

Do you cover the New Administrative Capital?

Yes — we cover conference venues in Mansoura, Cairo, the New Capital, Alexandria, Sharm El Sheikh and Hurghada.

We need a coach company for a conference in Cairo — do you work there?

Yes. Madar Transport runs conference transport in Cairo the same way as in Mansoura and the Delta: whole vehicles with their drivers, dedicated to the conference, on a written operating schedule built from your programme — in New Cairo, Nasr City and Sheikh Zayed, with delegates met at the airport. Vehicle sizes are set by the delegate count and their luggage, and the official invoice is in the organising body's name.

Can you meet delegates at Sphinx or Capital airport?

Yes. We meet delegates at Cairo International, Sphinx International and Capital International airports by their flight numbers and times. Send the airport exactly as it is printed on the tickets: they are three different airports.

We have 300 delegates — how many coaches will you need?

It depends on the movements, not only the headcount. Arrival day is split into waves by flight time, the daily shuttle is sized to how many stay in each hotel, and the luggage decides whether a run needs a midibus or a coach with an enclosed hold. Send us the programme and the hotel list, and we return a written schedule stating how many vehicles and the size of each.

Do you bring delegations from other governorates to a conference in Cairo?

Yes. We collect the delegation from its own towns in one vehicle, deliver it to the hotel, and return it in the same vehicle with the same driver afterwards. For the organiser it means the whole regional delegation arrives together and on time.

Can you invoice the organising body?

Yes — an official invoice in the body's name, carrying our commercial registration and tax card numbers, and an official receipt for every payment.

Is there a minimum number of days?

No. A one-day conference runs the same way — the day is charged per vehicle, not per trip.

The dinner and the free-day excursion?

On the same schedule with the same drivers — the opening dinner, the excursion, or a site visit to a factory or hospital.

Conference and Event Transport for Delegations

Madar Transport runs conference transport in any city in Egypt — from Mansoura and the Delta to Cairo, the New Administrative Capital and Sharm El Sheikh — with whole vehicles and their drivers from 14 to 50 seats: delegates met at the airport and a repeating hotel-to-venue shuttle, on a written operating schedule for every day of the programme. Send us the programme on WhatsApp and we reply with the schedule and a quote within the day.

Get a Quote Book on WhatsApp

We rent the whole vehicle with its driver — not tickets or single seats. The smallest we run seats 14.

5.0 on Google · 3 reviews

Conference transport is not a trip, it is a timetable. Delegates arrive on different flights, stay across several hotels, and have to be in the hall before a session starts — every day, and more than once a day.

So we work from the printed programme rather than from a trip request. Send us the session times, the hotel list and the delegate count, and we come back with an operating schedule: how many vehicles, moving when, and between which points.

Vehicles and drivers are assigned to the conference for its duration, so the same driver knows the route and the hotels by day two — which saves more time than anything else we could do.

And we run the conference anywhere in Egypt — no particular city required; the places are listed below. A conference in a small university town or a remote resort runs the same way.

And we bring delegates from home — from any district or village in Dakahlia, Sharqia, Gharbia, Menoufia, Qalyubia, Beheira and Kafr El Sheikh — in one coach that delivers them to the venue and returns them.

Airport arrivals timed to each delegate's flight
A repeating hotel-to-venue shuttle on fixed timings
Vehicles and drivers dedicated for the whole programme
14 to 50 seats — sizes matched to each movement
Direct coordination with the organiser on schedule changes
Any city in Egypt — Mansoura and the Delta, Cairo and the New Capital, the Red Sea, Alexandria, the Canal and Upper Egypt
Regional delegations to a conference in Cairo or Sharm — collected from home and returned in the same vehicle
An official invoice in the organising body's name, carrying our commercial registration and tax card numbers, and a receipt for every payment

Where we run conference transport

Mansoura and the Delta: Mansoura, New Mansoura and every district of Dakahlia, plus Tanta, Zagazig, Mahalla, Damietta and Kafr El Sheikh — and we gather delegations from any district or village in the Delta for a conference in any governorate.
Cairo and the New Capital: New Cairo, Nasr City, Sheikh Zayed, the New Administrative Capital and Giza — a hotel-to-venue shuttle on the same written schedule.
Airports: Cairo International, Sphinx International and Capital International — delegates met and taken back by their flight numbers and times, plus Hurghada and Sharm El Sheikh airports for conferences there.
The rest of Egypt: Sharm El Sheikh, Hurghada and Ain Sokhna for international and resort conferences; Alexandria and the North Coast; Port Said, Ismailia and Suez; Fayoum, Beni Suef, Minya, Assiut, Sohag, Qena, Luxor and Aswan.

In Mansoura or Dakahlia?

Conference transport in Mansoura and Dakahlia

A delegation arriving from another governorate, or a multi-day conference at the university — we run the whole movement to a written schedule agreed before it starts.

Who this service is for

Conference organisers and event companies

Those who hand over a printed programme and want a written operating schedule back — not a phone agreement.

Universities and medical centres

Scientific conferences that recur every year, with delegations from outside the governorate and outside Egypt — such as those hosted by Mansoura University and its medical centres.

Companies and institutions

An internal conference or annual meeting, with participants arriving from different branches and governorates to one place.

Regional delegations

A group from Dakahlia, Sharqia or Gharbia heading to a conference in Cairo or Sharm — collected from their own town and returned in the same vehicle.

What we need from you to build the schedule

Five things, and we return a written schedule within the day:

1. The programme with session times from the first day to the last. 2. The hotel list and how many delegates stay in each. 3. Flight numbers for arrivals and departures — or at least the times. 4. The total number of delegates and any special needs, such as wheelchair access. 5. One point of contact on your side, so every change comes from one place.

The schedule you get back states the number and size of vehicles, departure times, and the driver responsible for each. Arrival day is split into waves by flight time, and so is departure day — not one bus in the morning waiting for everyone.

We size each movement individually: a 14-seat HiAce for speakers and VIPs, a 21-25 Coaster for one hotel to the venue, a 28-33 midibus for a regional delegation, and a 49-seat coach for the excursion day and the gala dinner.

If delegates arrive with suitcases — from the airport or from another governorate — and want them in an enclosed hold, that movement needs a midibus or a coach. The Coaster carries bags on its roof under a net, and in the HiAce they ride inside with the passengers.

An illustrative example of the schedule's shape: a three-day conference, 90 delegates in two hotels away from the venue. Arrival day is split into waves by flight — a HiAce for the small waves and a midibus for the larger ones with their bags. On session days, a coach per hotel in the morning and the afternoon, and a HiAce dedicated to the speakers. Departure day runs in waves to the airport, like arrival day. The numbers and sizes change with your programme — this is only the shape of the written schedule you get back.

Every booking includes

A written operating schedule before the conference: how many vehicles, departure times, and the driver responsible for each
Airport meet and greet with a board in the conference name, timed to the flights
A repeating hotel-to-venue shuttle on fixed timings, morning and afternoon
Vehicles and drivers dedicated to the conference for its duration
One WhatsApp group with the organiser, every driver and Madar
A written contingency plan: if a vehicle fails, who moves and from where
An invoice in the organising body's name, and a receipt for every payment